How live sketching works:
run-of-show
In-person, handmade artwork means a real moment and a real keepsake. But with hundreds of guests sketched at one event, it can turn into a line at the artist's table.
We at Alisa Maxime Studio developed a proprietary guest management system that removes the chaos and lets your guests enjoy the art instead of queueing for it. These features are included in the service.
Setup
On the day of the event, our team arrives one hour before the start time to set up. That prep hour is not billed. It's for us to make sure that everything is running smoothly.
Every event is staffed with artists and a host. The artist's job is just to sketch and to focus on that. Our event hosts take photos, interact with the guests, and manage the guest queues. The host is an extra person, not an artist, and we don't charge any hourly pay or travel fees for their work - this is already included in the price.
All our team members always wear all-black outfits.
Sign-up - by photo
When a guest approaches our booth, the host explains the process and takes their photo, along with their name and mobile number so we can text them the moment the sketch is ready.
The sign-up process is done through the photo so guests don't wait in line. Guests don't have to sit for the portrait or stand - it's just a quick photo, and artists use it for reference so the guests can actually enjoy the event.
The guest can watch the art being created, or come back a second time closer to the end when the host will help them find their sketch.
Personal page - created for every guest
Immediately the guest receives a text notification with their photo and a link to their personal page, and the approximate wait time.
Their page shows their guest number, how many are ahead of them and the approximate wait, and it updates itself as the queue moves.
Sketch ready - notification
When the sketch is ready, the host takes a photo of it, and the guest receives a notification with the sketch photo.
Their page turns to ready for pick up at the same moment, so they have the sketch on their phone before they collect the original.
Pick-up - easy to find
When a sketch is finished we let it dry, put it in a protective sleeve so no champagne or cake gets on it, and set it out on the display table.
Guests come by whenever they like, and the host finds theirs in seconds.
The reveal - pure emotions
As a guest collects their sketch, the host photographs the moment they first see it.
After the event, we'll send a full digital package including every guest photo, each sketch photo, and some fun reactions - always a great recap for hosts and guests.
Live event gallery
Guests can follow the Live event gallery and see how other sketches turn out. Every finished sketch appears on one page as the evening goes on - put it on a screen by the table, or share the link.
It stays live afterwards, so anyone who missed it can still see the work.
live.alisamaxime.com/g/your-event
Find my sketch
Some guests prefer to come up to the table and check the status of their artwork. In this case the guests can access the "Find my sketch" kiosk during the event and locate their sketch by sketch photo and Guest Number, noted in the corner of each sketch.
Guests use it on their own phones too - it's the same link.
live.alisamaxime.com/your-event
Runway
- 5x7in on premium watercolor paper
- Airy, Expressive, Dynamic
- Guaranteed 12 guests per hour per artist
High-End
- 8x10in, more detail and elegance
- Timeless, Refined, Luxurious
- Guaranteed 7 guests per hour per artist
All packages include:
- Custom-printed illustration paper (with logo, event title, or date)
- Protective sleeves and mats for each artwork
- On-site host to coordinate guest photos, sign-ups, and pickup
- 1-hour early arrival for setup (not billed)
- Artists will bring their own materials, lighting and signage